We strive to make exhibiting at the Midwest Haunters Convention as easy and stress free as possible. Below are forms, kits and some of the most frequently asked questions about exhibiting. If you have a question that is not answered please contact Jennifer Braverman at (847) 453-4285 or [email protected]
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Exhibitor Forms & Kits
- 2017 MHC Exhibitor Kit
- 2017 George Fern Exposition & Event Services Kit Contains information for ordering furniture, booth setup, shipping info, etc.
- The Columbus Convention Center Exhibitor Kit contains – Electric, Plumbing, Rigging, Telephone & Booth Cleaning.
- The Smart City Exhibitor Kit contains- WiFi & Internet
- Markey’s AV Exhibitor Kit contains – AV
- Speaker Interest Form
Frequently Asked Questions
What is included with my booth?
Each 10′ x 10′ booth is piped and draped in black. They include one 6′ skirted table, two chairs, waste paper basket, a company identification sign, and three Exhibitor Badges per 10′ x 10′ booth space.
The hall and the booths are not carpeted.
What is the address?
Greater Columbus Convention Center
400 North High Street
Columbus, Ohio 43215
What are the trade show hours?
Saturday June 11th, 9:30 am – 5:30 pm
Sunday June 12th, 9:30 am – 3:00 pm
What are the load in and load out times?
Exhibitor Move In Hours:
Thursday June 9th, 1:00 pm – 10:00 pm
Friday June 10th, 8:00 am – 11:00 pm
Exhibitor Move Out Hours:
Sunday June 12th, 3:00 pm – 10:00 pm
Exhibitor Desk/Registration Hours:
Thursday June 9th, 8:00 am – 9:30 am & 1:00 pm – 4:00 pm
Friday June 10th, 8:00 am – 5:00 pm
Saturday June 11th, 9:00 am – 5:30 pm
Sunday June 12th, 9:30 am – 3:00 pm
What about outgoing shipments?
All product needs to be out of the exhibit hall by midnight on Sunday. If you need to ship your product out you may do so through our decorator Fern Expo or via the UPS Store located onsite (closed on Sunday). For a nominal fee Fern Expo will take your shipments to their warehouse for pickup on Monday.
If you have a freight company picking up your shipment you MUST schedule them to arrive Sunday between 3 pm and 6:30 pm. All freight not being loaded into a personal vehicle needs to be picked up by 6:30 pm.
How do I order electrical service, compressed air, fixtures, carpet, furniture or internet access for my booth?
Vendors will be emailed individually with information on how to order furnishings and services from the Convention Center. If you haven’t received this information, please contact Fern Exposition Services at 614-253-1500 or [email protected].
Are my products on the show floor secure?
MHC provides overnight security when the show floor is closed. After the show floor is secured by the show organizers there is no access allowed unless accompanied by a show representative.
How do I get my product to MHC?
You are welcome, and encouraged, to bring in your merchandise and displays. The convention center is a non-union facility and there are no drayage or other fees for moving and setting up your booths. We have 3 loading docks as well in addition to a large overhead door to bring in product.
Shipping to the convention center
If you need to ship your product to the convention center you must schedule it to arrive on our setup day Friday. Shipments CAN NOT arrive any earlier than this as we do not have access to the hall and it will not be accepted. Shipments to the convention center WILL BE CHARGED DRAYAGE by our decorator, Fern Expo, at their current rates.
Shipping to the Host Hotel (The Hyatt Regency)
Special arrangements must be made for receiving equipment, goods, displays or any other materials which will be sent, delivered or brought into the hotel. Failure to make these arrangements may result in refusal of deliveries or materials being unavailable when required.
The Hotel Catering Manager for your convention or meeting must be made aware of the quantity and the volume of shipment no later than one week prior to expected claim date of packages.
A package shall be defined as any carton, case, box or crate weighing at least (2) pounds, but not to exceed (50) pounds. A determination for handling will be made by the hotel for items not meeting this definition. Services of an outside receiving company, if necessary, will be engaged by the sender.
No packages shall be accepted by the Hyatt Regency Columbus more than four days prior to expected date of claim.
Packages refused because of early arrival will be directed to a local carrier. Additional charges to be at the sender’s expense.
The hotel’s receiving entrance is open 8:00 a.m. to 4:00 p.m. Monday through Friday. Special arrangements must be made, in advance, for any deliveries not within this time frame.
Any materials being sent to the hotel must be labeled as follows:
- Hold for arrival
Attention: (Guest Name and Organization)
Arrival Date: (Month/Day/Year)
- Name of Convention Services or Catering Managers
- Complete return address
- Number of boxes (i.e., Box 1 of 2; Box 2 of 2)
- Name of Meeting Room (if released by CS/Catering)
- Hyatt Regency Columbus
350 N. High Street
Columbus OH 43215
The hotel does not accept liability for equipment, goods or displays which arrive or fail to arrive to the hotel. The hotel will not be responsible for damage to materials improperly packed, concealed damage, loss or theft of materials prior to or after delivery. The shipper is encouraged to make arrangements for loss or damage with its insurance carrier.
Handling charges will apply based on size and weight of items being received and moved. Shipments over 250 pounds should be handled by an alternative freight handling company to be contracted by the sender. Due to our limited storage space, we are not able to accommodate large shipments of material or heavy pieces of equipment (over 250 pounds).
All exhibit materials must be shipped to a drayage company. Handling charges will apply for moving packages to and from the hotel receiving area to a designated area within the Columbus Convention Center or Hyatt Regency. Please designate a signee at the delivery site.
Per Box/Delivery to room: $5.00
Pallet of larger shipment (per 100 lbs.): $70.00
Delivery to the Convention Center: $70.00
MOVEMENT OF PACKAGES IN PUBLIC AREAS
Packages will be delivered to and from assigned areas according to schedule provided by guest prior to the start of the function. Any variance in scheduled times will result in materials/packages being assigned a delivery time by hotel staff according to work load.
PACKAGES SHIPPED AT GUEST’S REQUEST
All packages must be properly packaged and labeled by guest. Shipping method must be indicated and paid for at time of service.